Policies
Privacy policy.
What we collect when you register, what it is used for, and what you can ask us to do with it.
Effective October 2026 · Last updated October 2026
Information we collect
We collect the following information during registration and participation:
- Personal details: name, email, phone, organisation
- Professional information: designation, area of expertise
- Payment information, processed securely through third-party gateways
- Dietary preferences and accessibility requirements
- Participation in sessions and networking activities
How we use your information
Your information is used to:
- Process event registration and provide conference services
- Send event updates, schedules and important communications
- Facilitate networking among participants
- Issue certificates of participation
- Improve future event experiences
- Comply with legal and regulatory requirements
Information sharing
We do not sell, rent or share your personal information with third parties except:
- With event sponsors for networking purposes, with your consent
- With service providers such as catering, accommodation and technology, as necessary
- When required by law or legal process
- With your explicit consent for specific purposes
Data security
- All personal information is stored securely using industry-standard encryption
- Access is limited to authorised personnel only
- Payment information is processed through PCI-compliant payment processors
- We retain information only as long as necessary for event purposes and legal compliance
Your rights
You have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your data, subject to legal requirements
- Opt out of marketing communications
- Transfer your data to another service
Cookies and website usage
Our website uses cookies to improve user experience and analyse traffic. You can control cookie preferences through your browser settings.
International data transfers
As an international summit, your information may be processed in India and in other countries where our service providers operate, with appropriate safeguards in place.
Contact
For privacy-related queries, contact secretary@himalayanacademy.org.in.
Data Protection Officer: Prof. Durgesh Pant, Director General, UCOST.
Questions about this policy go to secretary@himalayanacademy.org.in.